2023 Undergraduate Freshers’ paperwork

All new undergraduate Freshers entering Magdalen in October 2023

We look forward to welcoming you to Magdalen.

Please click on the links below to download the contracts, forms, and documents that you need to prepare before you arrive. Please deal immediately with the paperwork that needs to be returned. You will need to send a separate passport-style photograph (i.e. head and shoulders, in colour) electronically with your forms, in addition to one included in your University Card form.

All forms that require a signature must either be physically signed, or must have an electronic signature inserted, before being returned electronically. Typed-in names will not be accepted. The photograph and copies of all required forms (each saved as separate documents) must be returned in one email to the Tutorial Administrators, Louise Robson and Emma Booth, Magdalen College (tutorial.administrator@magd.ox.ac.uk) as soon as possible but to reach them no later than noon on Monday 4 September 2023. Forms should be returned in a standard format (Word or pdf formats are strongly preferred) and you must not embed any pages into the body of your email.

Forms to complete and return directly to the Tutorial Administrators by noon on Monday 4 September 2023:

UG23-1 University Card form (a photograph must be attached within form in the space indicated on the form)
UG23-2 College Contract (please return the entire contract, as one complete saved document)
UG23-3a (For Home (UK) or ROI students) Letter from the Senior Tutor and Tutorial Office form
UG23-3b (For Overseas students) Letter from the Senior Tutor and Tutorial Office form
UG23-3c (For Exchange students) Letter from the Senior Tutor and Tutorial Office form
UG23-4 Letter from the College Librarian, Library Rules, and a Library Guide (the library ‘Undertaking’ form must be returned to the Tutorial Administrators)
UG23-5 Note on Academic Dress and order form

Medical Notes and Immunisation information to be printed and read carefully. Registration with the College Doctor via link UG23-6c to be completed online noon on by noon on Monday 4 September 2023:

UG23-6a Medical Notes
UG23-6b Immunisation information
UG23-6c Registration with the College Doctor (to be completed by noon on 4 September). Click the link and complete the forms that follow

Important information to be downloaded, printed, and read carefully:

UG23-7 Induction timetables
UG23-8 Letter from the President
UG23-9a Letter from the President of the JCR
UG23-9b Additional letter from the President of the JCR (for International students only)
UG23-10 Information on student computing in Magdalen College
UG23-11 Letter from the College Chaplain
UG23-12 Note about the Accommodation Licence Agreement and a Specimen Summary Acceptance Form
UG23-13 Information and Regulations for Members of the College 2023-24 (You are required to read this thoroughly before coming up, but you do not need to print it. You will be given a hard copy on arrival.)
UG23-14 University Student Handbook 2023/24 (please read the information in this handbook and save the link for future reference)
UG23-15 Safe cycling in Oxford


Magdalen’s JCR (Junior Common Room) has produced a Freshers’ handbook for you to download here.