Freshers – 2016
This page provides information for undergraduate students holding offers from Magdalen for entry in October 2016.
Communication from the College may be sent by email or by letter. Please notify us immediately if you change any of your contact details. Students should check email accounts regularly, including their junk mail or spam folders.
By 1 March 2016
Students holding offers and who have already met part or all of their offer conditions should send original examination certificates or legally certified copies of examination certificates by post to reach the College by noon on this date. Electronic copies of examination certificates are not accepted. A certified copy is one that has been stamped, signed and dated by someone in authority in your school or legally certified by another professional such as a solicitor or lawyer. Qualification certificates not issued in English must be accompanied by a legally certified translation into English.
The College will write to all students with finance information and a reminder about applying for student loans. Information about student funding can be found on the University website.
March – September
The College will be sending out reading lists for some subjects.
Students with conditional offers requiring completion of qualifications other than A Levels, Advanced Highers, the Cambridge Pre-U or the International Baccalaureate must arrange for a hard copy of certified proof of those qualifications to reach the College no later than noon on 31 July. Certificates not issued in English must be accompanied by a legally certified translation into English.
Non-native English-speaking students with offers that include a condition to meet one of the English language requirements listed on the University website must provide documented evidence of having met this requirement no later than noon on 31 July.
Following publication of the main A Level, Advanced Higher and Cambridge Pre-U results in mid-August, the College will send by email a Freshers’ information pack to all students with confirmed places. We are not able to send this pack earlier in the year, if, for example, you hold an unconditional offer. The pack will contain important information about arriving in Oxford including forms that must be completed by you and returned to the College by a date in early September. Please notify the College as soon as possible if you will be away in August and let us know the date you will return. It is important that your pack is dealt with by you in good time before your arrival at Oxford.
Information for Freshers
Freshers’ week will commence on Monday 3rd October 2016 and you will be asked to arrive by 5pm on that day. If you have essential reasons (eg. limited flight availability) for needing to arrive earlier than this date you may contact the Home Bursar to discuss this. However, in general, no accommodation will be available before Monday 3rd October. Students arriving by car will be able to park briefly outside the College or outside the Waynflete Building to drop off luggage. There is no parking available in College. Those students whose parents are unable to bring them on that Monday should plan to travel by public transport with sufficient belongings for the week until the rest can be brought at the weekend. Exceptionally, and only with prior permission from the Home Bursar, it may be possible to drop off items on 1st/2nd October and then arrive in person on the Monday.
Accommodation and allocation
The College assumes that all First years will live in College accommodation unless you have contacted us by 1st September to request permission to live out (please note that there are certain residency requirements that you must meet if you intend to live out). First year accommodation is allocated on a randomised basis (administered by the Conference and Accommodation Office) and you will be given your room details when you arrive on 3rd October. You do not need to apply for accommodation in your first year and you are not able to request a specific location. In the subsequent years of your course you will be able to choose your room from the accommodation available to your year group, by a ballot system. Students with disabilities who have particular accommodation needs should contact the Admissions Office in the first instance. In order to give us sufficient time to establish your needs, please do not delay in contacting us.
Fees and Batells
Batells are the termly bills for accommodation costs, and will also include any other costs incurred by you at College during the previous term. On arrival in October you will find your first Batells bill in your pigeonhole which will include accommodation and catering costs for your first term and a £100 deposit, which will be held on account until you leave. Details of these costs can be found on the Living Here page. You will also receive a fees statement unless you have applied for a Tuition Fee Loan. Batells and fees must always be paid by the end of the first week of term and your first bill will be due by Friday 14th October 2016. The Accounts department will accept payment by electronic bank transfer, cash, cheque or card. Payments by credit card or by overseas card are subject to a 1.5% card handling charge incurred by the College. Payments from overseas bank accounts must be made free of all charges to the beneficiary.
What to bring?
The Freshers’ pack sent to you in August will contain some information from the JCR with recommendations on what items to bring with you. You will be able to contact the JCR Freshers’ Rep in advance if you have any questions – see the JCR website for details.